Contact

The Oly Hempfest Coordinator is best contacted by visiting or calling the Olympia patient resource center office at  2747 Pacific Ave SE Ste b-23 Olympia, WA 98501, phone: 1-360-456-3517 Monday - Friday 11am - 6pm or you can email olyhempfest@gmail.com

Returning vendor month

February is Returning Vendor Month. During February, returning vendors will have the first chance to purchase vending spacing for this year. After February, any available booth is fair game.

We can not allow you to vend without meeting these requirements:

• Oly Hempfest has exclusive rights to sales of all water beverages at Oly Hempfest if you would like to sell water please contact to pre-order from our water sponsor, Oly Hempfest has exclusive rights to sales of clothing, or any other merchandise, using the name Oly Hempfest. Do not vend/sell any items with our name used on it without prior approval from the Oly Hempfest.
• You are responsible for providing the canopy, tables and other necessary supplies for your booth. You are also responsible for maintaining the space in and around your booth. Please be respectful. If you put it down, pick it up, and if you pack it in, pack it out.
• The event will begin at 11:00 a.m. on both Saturday and Sunday. We ask that vendors be open from 11:00 a.m. through 11:30 p.m. Saturday and 11:30 a.m. through 7:30 p.m. Sunday. Food vendor Load-in will take place on Friday evening at 7:00pm, Craft vendor Load-in is Saturday morning starting at 6:00 a.m.
• All vehicles must be off the site by 10:30 a.m. Saturday and Sunday.
• The Oly Hempfest reserves the right to refuse any application and to withdraw acceptance of any application under which circumstances vendor's booth fees will be refunded in full by August 9, 2007. The Oly Hempfest reserves the right to restrict or prohibit any activities determined by the Oly Hempfest Staff to interfere with public access and/or event programming, or which will reflect poorly on the overall event.

Cancellations

Vendors have until August 1 to cancel and get a refund. Refunds will be processed and returned within 7 days.

Canopies and supplies

Please supply your own tent/set-up. You can order canopies from: Event Pro, 360-357-4407

Please display your vendor pass in a prominent location on your booth canopy during Oly Hempfest hours. As your booth name/number will be indicated in the Oly Hempfest Program, this will help our patrons locate you (does not apply to Strolling Vendors). If you need help or have any questions, please locate an Oly Hempfest Volunteer Staff member and they will radio your concerns to the Vendor Coordinator. Please be respectful of limits of your booth space. A 10x10 booth space should not extend, nor should inventory extend more than 12" in any direction.

Electricity

We can not provide electricity as an option to any booth. If you intend to use open flame, you will need a permit from the Olympia Fire Department. Please contact us to discuss.

Food vending

Food vending is juried, with these things taken into account:

•  Seniority. Provided the vendor is in good standing with Hempfest, returning vendors get dibs on their booth.

•  Hemp/Organic/vegan. Food vendors are highly encouraged.

•  Menu. We can not allow duplicate menus.

•  Experience. You can run a food booth, right?

•  Culture. We celebrate alternative cultures.

Prospective food vendors must contact us at 360-456-3517 or email

Garbage and recycling

There will be dumpsters and recycling stations provided behind the main restroom facility for vendors to use. Please take the time to pick up any trash in the areas around your booth each evening and at the end of the festival. Please pack out excess boxes and shipping materials. Let's all work together for a cleaner park.

Hempfest hours

• Saturday, 11 a.m. - 8 p.m.
• Sunday, 11 a.m. - 6 p.m.

Hempfest site

Oly Hempfest is held in Olympia 's beautiful Downtown at Heritage Park .

Load-in passes

Your vendor vehicle pass will be waiting for you at info booth. Info booth is located at the main entrance to Oly Hempfest.

Load-in times

• Friday, food vendors 7-10 p.m.
• Saturday, 6:00-9:30 a.m.

All vehicles must be out of the park by 10:30 a.m.

Load out

Load-out will be on Sunday August 26th, AFTER the public has vacated the park (approx 6:30pm). Please be patient with the load out process. The load-out traffic procedure is the same as the load-in procedure.

No overnight camping

As OHF Hempfest takes place on the Washington state capitol campus, so there is no overnight camping allowed on festival grounds! For hotel reservations go to http://www.hotels.com or your favorite travel sites.

Parking

We have no parking. There are many pay lots in the immediate vicinity with reasonable weekend rates. Sunday on-street parking is free in the area.

Restrictions

•  Beverages - Oly Hempfest has exclusive rights to sales of all water beverages at Oly Hempfest if you would like to sell water please contact to pre-order from our water sponsor.

•  Hempfest merchandise - Oly Hempfest has exclusive rights to sales of clothing, or any other merchandise, using the name Oly Hempfest. Do not vend/sell any items with our name used on it without prior approval from the Oly Hempfest. Oly Hempfest reserves the right to confiscate any such merchandise.

•  Dogs - Due to problems with dogs in the past, Oly Hempfest is requesting a dog free event. Please plan accordingly.

•  Alcohol - No alcoholic beverages or controlled substances are allowed inside the park.

•  Other stuff – Oly Hempfest reserves the right to restrict any activities determined by the Oly Hempfest Staff to interfere with public access and/or Oly Hempfest programming.

Washington State UBI

You must have a Washington State UBI (universal business identifier) number. You can get a temporary UBI free of charge from the state Department of Revenue. (If you participate in more than two events per year in Washington , you'll need a $15 business license.) To get your free temporary UBI, Call 1-800-647-7706 or Register online Temporary UBI